Hold the invoice/receipt up to your camera and click Capture.
A quick read of your numbers — cash, receivables, tax due, spending — in plain language.
| Date | Type | Counterparty | Category | Net | VAT | WHT | Total | Status | Doc |
|---|
Type a figure in the Year column to spread it evenly across 12 months, or edit any month directly. Each line rolls up into your P&L tiers on the Scorecard. Set the Tier so expenses land in the right place (Direct → gross profit, Operating → EBITDA, Finance, Depreciation).
Set this company's base (local) currency. Country instances keep their books in local currency; the dashboard's ฿ THB toggle translates them for the group using the monthly rates below. Consolidation across countries is done outside the app for now.
How many THB per 1 unit of local currency. Average is used for the P&L. For the balance sheet, monetary items use different rates per accounting practice: Buying rate for assets and Selling rate for liabilities. Leave Buying/Selling equal if you use a single closing rate.
| Month | Average · P&L | Buying · assets | Selling · liabilities |
|---|
Start this company on a clean slate for go-live. This permanently deletes all transactions, payments, employees, payroll, documents, vendors, bank lines, expense reports, budgets, recurring templates and uploaded files.
Kept: your users & logins, company profile, chart-of-accounts structure, cost groups & business units, countries & FX rates, and the Google Drive connection.
Check every field, fix anything wrong, then save & print. Edits to the payee are saved back to the vendor master; the amount/date are saved on the bill. Withholding tax is dated at payment, not the invoice date.
A quick guide to the everyday workflows. Each company keeps its own separate books, users and data. Use the EN / ไทย switch in the top bar to change the interface language.
Multiple companies (and country entities) each run separately — open them from the My Companies portal. HQ single sign-on: a group (HQ) account signs in once on the portal and can then open every country without logging in again; signing out anywhere signs you out of them all. Local/market staff sign in directly on their own country's link. Questions your team hits repeatedly? Tell us and we'll add them here.
Mirror uploaded source documents (invoices, receipts) to this company's own
Google Drive, filed as <Company> — Source documents / Year / Month. The local copy is
always kept; Drive is a backup/filing copy.
…Each member sees only the modules their role allows. Passwords are set by each person and never visible to anyone else.
| Name | Role | Scope BU | Approver | HQ | Status | Last sign-in |
|---|
Role cheat-sheet — Owner: everything · Management (function head): sees everything, owns the budget · Finance & Accounting (full): records & runs payments (small entities) · Accounts Payable: records vendor bills, cannot pay · Accounts Receivable: issues customer invoices & tracks collections · Treasury / Payments: runs payments & bank rec, cannot record bills · Operations: enter & reconcile spend · HR: payroll · Sales: issue documents · External Accountant: read-only. Everyone can file their own expense report. Adjust or add roles below.
💡 Segregation of duties: for a control, give one person Accounts Payable and a different person Treasury / Payments — so whoever records a bill can't also release the cash.
Tick what each role can do. You can adjust a built-in role, or make your own (e.g. "Regional Controller"). Everyone can always file their own expense report. The Owner role can't be limited.
| When | Who | Action | On |
|---|
| Report | Submitted by | Status | Total | Date |
|---|
| Date | Category (cost element) | BU | Cost center | Description | Amount | Currency | Rate→THB | THB | Receipt |
|---|
Tick the captured expense receipts to add to this report.
Identity
Pay & allowances
Bank — for expense reimbursement & payroll transfer
Accounting tags (how this salary is booked)
Appears on your documents (quotations, invoices, receipts) and the 50 ทวิ certificate.
| Description | Qty | Unit price | WHT | Amount |
|---|
Set WHT per line — goods usually 0%, services 3%. Mixed goods/services on one invoice are fine.
The 50 ทวิ withholding tax certificate is the copy you hand to the vendor or employee you withheld tax from. (The ภ.ง.ด. schedule you file with the Revenue Department is under Reports.)
Payslips for each booked payroll run. Hand these to staff each pay period.
Manage business units, cost centers, cost groups, and the L1/L2 hierarchy in 🗂 Reporting structure.
Set up your business units, cost centers, P&L cost groups, and how the AI-recognized categories and units roll up (Level 1 → Level 2). Everything here shapes the management statements & segmental drill-down.
Each group sits in a tier: Direct (above gross profit — COGS/cost of service), Operating (→ EBITDA), or Finance (below EBIT — interest). Depreciation is added automatically between EBITDA and EBIT.
Pick a group from the dropdown or type a new one. Cost elements = the categories the AI recognized; leave blank to keep an item at the top level.
Each cost element sits under a Level-1 group for the drill-down. Use its dropdown — pick a group, choose ＋ New group…, or leave it at the top level. Items are shown under their group so you can see the structure.
Assign each store to a sales channel (Retail, E-commerce…). The scorecard & profitability views roll stores up to their channel. Use ▲▼ to set the channel order.
Renaming here cascades: every transaction, employee, allocation, and recurring template using the old name is updated to the new one — nothing is left orphaned. (To just add or remove names, use the boxes above.)
Reports download as your chosen format. Thai text included. The journal & trial balance stay CSV (for import into accounting software).
One ZIP with everything your firm needs to post the month: journal, trial balance, VAT/WHT, and the source documents (issued invoices + uploaded receipts).
Pick a month to see what's due to the Revenue Department, with figures pulled from your books. Download the schedule (Excel/CSV) or print the official-style form to file.
Set a new password for your own login. Minimum 8 characters.
Set to 0 to turn approvals off. Only new bills are affected.
Snap or drop a receipt/invoice — the AI reads it and it waits here until you post it to the books. Handy for capturing on the go from your phone.
Staff add the My Virtual CFO LINE Official Account, link once with a code, then just snap invoices/receipts — they land in these lanes. In the chat they type “invoice” or “expense” to pick the lane.
Scan the QR, or on your phone tap the button. Then send your link code once and start snapping documents.
➕ Add on LINEFor a fully separate account (e.g. a client on their own OA). Otherwise use the shared My Virtual CFO OA above.
Batch the bills due for payment, generate a bank-transfer file, then reconcile them when the statement arrives. Bills become Processed until the bank confirms them.
Manage vendors & credit terms in .
Upload KBank's Excel template; the app fills each run into it (macros kept) for a ready-to-upload file. Update it here whenever KBank changes the template.
Beta: the KBank file fill is still being validated — always open the generated file and check the totals and account numbers before uploading it to K‑Cash Connect.
Your supplier master. Tax ID, Thai name & address flow to the 50 ทวิ withholding certificate; credit terms & bank feed the payment run. The invoice scanner fills these in for you.
In Thailand, input VAT is claimed on the ใบกำกับภาษี / ใบเสร็จรับเงิน (issued when you pay), not the original bill. Attach it here so it flows into your PP30 input-VAT report and files to Drive.
Review the figures pulled from your books, adjust the few the form can't know, then download the official Revenue Department PDF ready to file. Amounts are in Baht.
An amended return reports only the additional amounts (current books − what you originally filed). These are auto-suggested from your filed return — check each figure before filing.
Paste your Anthropic API key (it starts with
sk-ant-). It's saved only on this computer, in a file next to
the app — never sent anywhere except Anthropic to read your invoices.
Get a key ↗